1. If you would like the Financial Aid Office to help you locate possible job prospects, please contact Julie Craig, Work-Study Payroll, at (479) 575-3283 and/or (479) 575-3806 for assistance.


2. In order for the University to be able to pay you, you will be asked to complete several forms.  They include:  W-4, I-9 and the UARK Acknowledgement of Policies form.  Please bring identification documents such as a current driver’s license and Social Security Card and/or Birth Certificate with you to complete the I-9 form. You may arrange for your payroll checks to be directly deposited in your checking or savings account or a combination of the two. Earnings Statements are sent to you by email. You will need to provide a “voided” check and/or savings deposit slip to attach to the Payroll Direct Deposit Authorization Form (If you do not choose direct deposit and you:  work on campus - your check will be delivered to your department; work off-campus for a non-profit community service employer - your check will be available at the Student Accounts window in the lobby of Hunt Hall.) If your check is “held” by Financial Aid or Human Resources for incomplete paperwork, it will not be directly deposited. Please be sure to read your Earnings Statement.


3. Ask the Financial Aid Office to issue a Job Assignment Form to you.  After you have signed the form, your supervisor will sign it and return the yellow copy to the Financial Aid office.


4. On the last day you work each pay period, you will turn in a time sheet to your supervisor. Please sign out for lunch breaks, etc. A schedule for submitting your time sheet will be provided by your departmental supervisor.  Please keep track of the available balance of your Federal Work-Study award.


5. You will receive a pay check for hours you have worked on the 10th and 25th of each month. (If the 10th or 25th falls on a Saturday, you will be paid on the previous Friday; on Sunday, the following Monday).  Work-Study amounts earned are not applied to your balance at Student Accounts. You are responsible for paying taxes on money earned through Work-Study; however, it is not counted as a resource (earnings) on your FAFSA the following year.


6. It is important that each time sheet is submitted to your supervisor in accordance with the specific pay period due date determined by your employer, otherwise complications in payment may result.


7. Reapply for student employment for the next school year soon after January 1st by submitting a Free Application for Federal Student Aid (FAFSA) online at http://www.fafsa.ed.gov  If you plan to attend summer sessions, complete the Summer Application at www.isis.uark.edu

1. Submit a job request for student employees on the Financial Aid Office website each semester at: http://finaid.uark.edu under Work-Study, Employers, “Submit Work-Study Job”.


2. Supervisors may request Student Job Assignment forms from the Financial Aid Office by submitting a “Request Job Assignment” at http://finaid.uark.edu under Work-Study, Employers. Job Assignment forms will be sent to on campus departments. Students who work at off-campus locations will need to pick up Job Assignment forms. Please return the yellow copy to the Financial Aid Office, HUNT 114, after you and the student have completed the form.


3. On-campus employers need to create Wage Rates on the BASIS Hourly Time-Sheet application. The Financial Aid Office will need a completed Wage Rate form for each off-campus student employee.  (Off-campus is defined as non-profit community service employers.) Each Wage Rate will be approved upon the verification of a job assignment form on file in the Financial Aid Office. When your positions are filled, please request the Financial Aid Office to “Remove Job Listing” at http://finaid.uark.edu


4. Off-campus: In order to pay a student, we ask that you verify, sign, and total the student’s time sheet.  Please make a copy for your records and turn the original into the Financial Aid Office by the due date.  Supervisors may fax the completed time sheet to:  (479) 575-7790 and then mail or send the original time sheet to the Financial Aid Office.   On-campus: Hourly time representatives need to check the HWSC (Hourly Work-Study Calendar) screen on BASIS Hourly time-sheet for the last payroll date for the Term. This is the last available date to enter time for Work-Study students; otherwise the department will be responsible for paying the student 100% through the hourly payroll process.


5. We suggest that the student and employer keep track of the student’s remaining eligibility for earnings. The employer is responsible for paying 100% of any overtime and for wages a student earns in excess of the award amount.


6. Please remind the student that he/she will be able to apply for financial aid for the next school year after January 1st each year by completing the FAFSA online at http://www.fafsa.ed.gov  

Revised 8/20/2009

RESPONSIBILITIES OF WORK-STUDY STUDENT EMPLOYEE

1.             Federal Work-Study is a need-based program. If Work-Study does not appear on your Financial Aid Notification, please contact the Financial Aid Office, Hunt Hall 114. Review the listing of Fall or Spring Work-Study Jobs on the Financial Aid web page. If you are interested in a particular opportunity, contact the supervisor listed, by phone or in person, to apply for the position. Students are only allowed to work one Work-Study job at a time.  After working out the details of your job with the supervisor, you or your supervisor may request a Student Job Assignment by contacting Julie Craig, FWSP Payroll, at juliec@uark.edu  or (479) 575-3283.

2.             Complete the following personnel papers before you begin work:  Student Job Assignment through Financial Aid; Human Resources paperwork including W-4, I-9, University of Arkansas Acknowledgment of Policies and Payroll Direct Deposit Authorization. You will need to bring current identification documents such as your driver’s license, social security card, birth certificate, passport, etc. If you are interested in your pay checks being directly deposited, bring a voided check and/or a savings deposit slip. You may have your earnings statement e-mailed to you or view it on the web and print it at: http://www.uark.edu/basis/   and click on webBASIS.

3.             If you haven’t signed and returned the Student Job Assignment or have incomplete personnel paperwork at Human Resources, your payroll check will be delayed.  Always read your Earnings Statement to be aware of the status of your pay check! Pay dates are the 10th and 25 of each month. Work-Study amounts earned are not applied to your balance at Student Accounts.
                         
4.             Work with your supervisor to arrange your work schedule based on the number of hours you will be allowed to work (depending on the amount of your Work-Study Award) and your class schedule. The example below is intended to illustrate the weekly schedule of hours for a student worker. Any deviation from this, such as an increase in the hourly rate or increase of hours worked per week, should to be taken into consideration.

Example

*Based on average award of $1500 per semester.

Students may not work more than a combined total of 40 hours per week (Sunday-Saturday) or 1,500 hours in a fiscal year in all jobs, hourly or Work-Study. Work-Study students must be registered in at least *half time for the semester. If you are registered and awarded FWS, you may begin work the first day of classes and must end work on the last day of finals or the day you drop below *half time, whichever occurs first.
*Half time is 6 hours for undergraduates and law students. Notify your supervisor in advance when you are unable to work.
                                               
6.             Record hours on the time sheet provided by your supervisor.  Your supervisor will notify you as to when and where you will turn in your time sheet. For off-campus students, the time sheet is due in the Financial Aid Office, 114 Silas Hunt Hall, by the indicated date on the reverse side of the time sheet.  Late time sheets will cause a significant delay in your pay check. Be sure that all information is correctly filled in on the front of the time sheet. Be sure to sign in and out for unpaid breaks and lunches.  Your time should be rounded to the nearest quarter of an hour: 25, .50, .75, or whole number.  Don't forget to sign your time sheet and to have your supervisor sign it also, otherwise your pay check will be delayed.  It is a good idea to keep a copy of your time sheet in case you have questions about it later.
Examples

                                                               
7.             Work with your supervisor to keep track of amount of Work-Study award that has been used. Remember that an increase in rate of pay without reducing the number of hours worked per week or an increase in hours worked per week will result in loss of your job before the semester ends.

Example

Fist Pay Period
Students Award	Student’s Gross Pay (20hrs x  $6.25)	Remaining Award
$1,500 -	$125.00 =	$1375.00

Second Pay Period
Remaining Award	Student’s Gross Pay	Remaining Award
$1375 -	$62.50 =	$1312.50

8.             Cooperate with your supervisor in a responsible manner.

9.             Remain on a particular job for the duration of the assigned period (simply locating another job on campus is not reason enough for a transfer.)  Give adequate notice to your supervisor if you plan to terminate your job for any reason.

10.           If a job related problem arises, tell your supervisor - communication often alleviates difficulties.

11.           Respect the confidentiality of all information to which you have access in your work assignment.

12.          Re-apply each year (after January 1st   or after federal income taxes have been filed) for the Federal Work-Study Program and financial aid by filing a Free Application for Federal Student Aid online at http://www.fafsa.ed.gov . Be sure to indicate your interest in Work-Study. You are responsible for paying taxes on money earned through Work-Study; however, it is not counted as a resource on your FAFSA the following year.

Questions?

Please contact the Financial Aid Office (Hunt Hall 114) at (479) 575-3806 or Julie at (479) 575-3283,  
Revised 8/20/2009