UA Financial Aid Home University of Arkansas Logo
Financial Aid
Work Study
Federal Loans
Information

Work Study

Things to Remember

Student

Students should not work during their class time. It is the student’s responsibility to provide their class schedule to employers allowing a mutually acceptable work schedule. Students are the employee of the employer. The employer hires, trains and dismisses students as needed.
  1. If you would like the Financial Aid Office to help place you in a job, please contact Julie Craig, Work Study Payroll, at 575-3283 and/or 575-3806 for assistance.

  2. In order for the University to be able to pay you, you will be asked to complete several forms. They include: W-4, I-9 and the UARK Acknowledgement of Policies form. Please bring a current driver's license and Social Security Card and/or Birth Certificate with you to complete the I-9 form (Human Resources, ADMN 222). You may arrange for your payroll checks to be directly deposited in your checking or savings account or a combination of the two. Also, Earnings Statements can be sent to you by email. You will need to provide a voided check and/or savings deposit slip to attach to the Payroll Direct Deposit Authorization Form (Payroll, ADMN 222). (If you do not chose direct deposit and email, your check and earnings statement will be delivered to your department. If you work off-campus for a non-profit community service employer, your check and earnings statement will be available at the Student Accounts window in the lobby of Hunt Hall.) If your check is held by Financial Aid or Human Resources for incomplete paperwork or lack of signatures on the time sheet, it will not be directly deposited. Please be sure to read your Earnings Statement.

  3. Ask the Financial Aid Office to issue a Job Assignment Form to you. After you have signed the form, your supervisor will sign it and return it to the Financial Aid office.

  4. On the last day you work each pay period, you will turn in a time sheet to your supervisor. Please sign out for lunch breaks, etc. A schedule for submitting your time sheet is listed on the back of each time sheet. Please keep track of the available balance of your CWSP award.

  5. You will receive a pay check for the hours you have worked on the 10th and 25th of each month. (If the 10th or 25th falls on a Saturday, you will be paid on the previous Friday; on Sunday, the following Monday) Pay period dates, time sheet due dates and pay dates are listed on the back of the CWSP Time Sheet.

  6. Reapply for student employment for the next school year soon after January 1st by submitting a Free Application for Federal Student Aid (FAFSA).



Employer

It is the employer’s responsibility to hire, dismiss and train their employees as needed. It is the employer’s responsibility to ensure that students are not scheduled to work during scheduled class time. Students should be asked to provide their class schedule to ensure conflicts are not present.
  1. Submit a job request for student employees on the Financial Aid Office website each semester and summer at:
    finaid.uark.edu under Work-Study->Employers->Submit Work Study Job.

  2. The Financial Aid Office will need a completed Wage Rate for each student employee before they begin employment.

  3. The supervisor may request a Student Job Assignment from the Financial Aid Office by Request Job Assignment at finaid.uark.edu under Work Study, Employers. Please return the yellow copy to the Financial Aid Office, HUNT 114, after you and the student have signed the form. When the positions are filled in your department, please request the Financial Aid Office to "Remove Job Listing".

  4. In order that we may pay a student, we ask that off-campus employers verify, sign and total the student's time sheet. Please make a copy for your records and turn the original into the Financial Aid Office by the due date. Supervisors may fax the completed time sheet to: 575-7790 and then mail or send the original time sheet to the Financial Aid Office, Hunt 114.

  5. We suggest that both the student and the employer keep track of the student's remaining eligibility for earnings from employment.

  6. The employer is responsible for paying 100% of any overtime and for wages a student earns in excess of his or her award amount.

  7. Please remind the student that he/she will be able to apply for financial aid for the next school year after January 1st each year.
University of Arkansas Office of Financial Aid, 114 Silas Hunt Hall, Fayetteville, AR 72701