Things to Remember

Students should not work during their class time. It is the student’s responsibility to provide their class schedule to employers to allow a mutually acceptable work schedule. Students are the employee of the employer. The employer hires, trains, and dismisses students as needed.

  1. If you would like the Financial Aid Office to help you locate possible job prospects, please contact Julie Craig or Erin Wooldridge at 479-575-3806 for assistance.
  2. In order for the University to be able to pay you, you will be asked to complete several forms. They include: W-4, I-9, and the UARK Acknowledgment of Policies form. Please bring identification documents, such as a current driver’s license and Social Security Card and/or Birth Certificate, with you to complete the I-9 form. You may arrange for your payroll checks to be directly deposited in your checking or savings account or a combination of the two. Earnings Statements are sent to you by email. You will need to provide a “voided” check or savings deposit slip to attach to the Payroll Direct Deposit Authorization Form (If you do not choose direct deposit and you work on campus, your check will be delivered to your department. If you work off-campus for a non-profit community service employer, your check will be available at the Student Accounts window in the lobby of Hunt Hall. If your check is “held” by Financial Aid or Human Resources for incomplete paperwork, it will not be directly deposited. Please be sure to carefully review your Earnings Statement.
  3. Ask the Financial Aid Office to issue a Job Assignment Form to you. After you have signed the form, your supervisor will sign it and return the yellow copy to the Financial Aid Office.
  4. On the last day you work each pay period, you will turn in a time sheet to your supervisor. Please sign out for lunch breaks, etc. A schedule for submitting your time sheet will be provided by your departmental supervisor. Please keep track of the available balance of your Federal Work-Study award.
  5. On the 10th and 25th of each month, you will receive a pay check for hours you have worked. If the 10th or 25th falls on a Saturday, you will be paid on the previous Friday. If the 10th or 25th falls on a Sunday, you will be paid the following Monday. Work-Study amounts earned are not applied to your balance at Student Accounts. You are responsible for paying taxes on money earned through Work-Study; however, it is not counted as a resource (earnings) on your FAFSA the following year.
  6. It is important that each time sheet is submitted to your supervisor in accordance with the specific pay period due date determined by your employer. Otherwise complications in payment may result.
  7. Reapply for student employment for the next school year soon after January 1st by submitting a Free Application for Federal Student Aid (FAFSA) online at http://www.fafsa.ed.gov/. If you plan to attend summer sessions, complete the Summer Application in your Student Center.

Responsibilities of Work-Study Student Employee