Things to Remember

Students should not work during their class time. It is the student’s responsibility to provide their class schedule to employers to allow a mutually acceptable work schedule. Students are the employee of the employer. The employer hires, trains, and dismisses students as needed.

  1. If you would like the Financial Aid Office to help you locate possible job prospects, please contact Erin Wooldridge at ewooldri@uark.edu or 479-575-2430 for assistance.
  2. In order for the University to be able to pay you, you are required to complete several forms. They include: W-4, I-9, the UARK Acknowledgement of Policies, and the Payroll Direct Deposit Authorization forms. You will have to provide current identification documents to complete the I-9 form. You have the option of either Direct Deposit to your checking/savings account or participating in the Skylight PayOptions Program. Information about Direct Deposit and the Skylight PayOptions Program is located on the University of Arkansas Human Resources website. You will need to provide a “voided” check, bank document, or screen shot from your bank with your account number and routing number visible, to attach to the Payroll Direct Deposit Authorization Form. If you do not choose direct deposit or the PayOptions Program, your check will be mailed to the permanent address, listed in WorkDay, on payday. Please be sure to read your Earnings Statement, viewable on WorkDay.
  3. Ask the Financial Aid Office to issue a Job Assignment Form to you. After you have signed the form, your supervisor and departmental payroll representative will sign it and return the top white copy to the Financial Aid Office. The yellow copy will remain with the department and the pink copy will be for your records.
  4. On the last day you work each pay period, you will submit your time through Workday. Please sign out for lunch breaks, etc. A schedule for submitting your time will be provided by your departmental supervisor. Please keep track of the available balance of your Federal Work Study award. For off-campus employees, your department will submit your time according to the schedule provided by the Financial Aid Office.
  5. On the 15th and last working day of each month, you will receive a pay check for hours you have worked. Work study amounts earned are not applied to your balance at Student Accounts. You are responsible for paying taxes on money earned through work study; however, it is not counted as a resource (earnings) on your FAFSA the following year.
  6. It is important that each time sheet is submitted to your supervisor in accordance with the specific pay period due date determined by your employer. Otherwise complications in payment may result.
  7. Reapply for student employment for the next school year soon after the Free Application for Federal Student Aid (FAFSA) is available online at http://www.fafsa.ed.gov/.

Responsibilities of Work-Study Student Employee